This month we are revisiting our oldest friend, reconciliation. Because, no matter how much love and attention we give this friend of ours, they seem to be the one that requires the most attention. It is a commonplace to receive last minute calls at EOFY from clients who have not reconciled their accounts for the entire year. Hence the need to share with your our top reconciliation tips.
Whilst it is not a legal requirement to reconcile on a daily basis, it is always best practice. To prove our point, here are some previous musings on reconciling that we have covered in the past to get you up to speed.
- 5 REASONS YOU SHOULD RECONCILE YOUR TRUST ACCOUNT DAILY
- OUR TOP 10 RECONCILIATION ERRORS (AND HOW TO FIX THEM)
- ADJUSTMENTS ARE THE CARDINAL SIN OF TRUST ACCOUNTING
- 11 AVOIDABLE TRUST ACCOUNTING MISTAKES THAT CAN BREAK YOUR BUSINESS
Don’t leave adjustments sitting there for more than 2 months, particularly at around 30th June. Reconciling daily means you avoid end of month stress and avoid the snowballing of any errors.
Include the last day of the month
Reconciliation must be up to and including the last day of the month, even if it’s a Sunday! Fear not, this doesn’t mean the agency needs to work on a Sunday. It means you are showing to the auditors that you’ve captured all of the transactions for that month as per the bank statement.
If you can’t balance, stop and get help!
Don’t move onto the next month without reconciling. Doing so will create a snowball effect that will be even harder to amend.
Only present items that appear on the bank statement
For example, debits will be shown in your unreconciled withdrawals. Receipts will be found in your deposits.
Where to look if you can’t reconcile?
We all know the pain when we cannot reconcile. So where to look first?
- Check to see if you have entered the closing balance correctly.
- Firstly try the daily cashbook. Check to see if all entries on the bank statement match what has been receipted in the software.
- Check the reconciled withdrawals to ensure they have been presented in the correct month.
- Confirm the daily bankings have been posted to the reconciliation.
- See if there are any rejected payments on that day’s banking: ie: a rejected Bpay or returned funds.
- If all else fails – seek professional help!
The main thing to remember in regards to reconciling is don’t leave it until the last minute! You are treading water with both your own stress levels and risking a breach on your audit.
– Jane Morgan is the Director of End of Month Angels, a consultancy firm specialising in Trust Accounting. Jane knows the legislative requirements of running a successful Real Estate office through her 20 years industry experience. Don’t trust just anyone with your trust accounting. Book an appointment with an End of Month Angel today.