Running a Real Estate Agency is hard work. If there are tools out there that help save you time and increase your communication between staff and productivity you’d want to know about them right? We thought so. So we have our top 5 productivity hacks that will help your agency improve its processes and increase productivity. Better yet, they’ll help you rise above and beyond the competition.

Let’s do this.

  1. Slack

    Slack is the ultimate team communication tool for the 21st Century. Put simply, it’s a professional chat platform that enables staff to communicate internally between one another. You can chat about various topics and upload attachments. You can even create separate channels such as sale and rental properties and invite specific staff members to each. It eliminates copious amounts of internal chain emails that clutter up your inbox. This leaves your inbox clean, uncluttered and free for genuine client emails.

  2. Last Pass

    We have discussed the merits of Last Pass in the past. Last Pass is an online password manager that stores all your passwords offline. Not only that, it can generate strong passwords to use across all your accounts. The main advantage to Last Pass is by being an online system, you will always have access to your passwords as well as the added security knowing they are well protected. Last Pass offers both a free and paid subscription for full employee access. Voted one of the top secure password managers of 2017, Last Pass creates and stores passwords effortlessly and are on tap whenever you need them.

  3. Hootsuite

    Hootsuite is your one stop social media manager shop. It allows you to link all your social accounts in one useful tool. Instead of posting to each individual account, you can now post once and feed that post out to all your accounts simultaneously. The customisable dashboard allows you to see all your accounts at a glance, according to your preferences. The free version allows you to link up to three accounts, with four or more accounts needing to upgrade to a paid subscription. Hootsuite saves so much time from logging into separate accounts and posting the same content over and over. Keep your content fresh and relevant by reviewing the share-worthy content and suggested hashtags on the dashboard. For anyone with social media accounts (aka everyone) Hootsuite is a must.

  4. Freelancer

    Freelancer offers a brilliant platform to tap into an amazing talent pool of designers, copywriters, researchers, developers and data entry experts. It allows you to outsource many tasks within your agency for a fraction of the cost of hiring temps. Think about those jobs you would love to outsource such as building contact lists, preparing CMA’s, preparing leases, writing blog content, managing social media accounts, website management, designing logos/business cards/flyers/signboards, creating advertorials… the list goes on! The fees are relevant to the project budget you allocate so what you spend is completely up to you.

  5. Quotient

    Quotient takes the hassle out of formatting and preparing client proposals. You can set up multiple quotation templates including marketing packages, property management or sales proposals. It also enables you to see when a client views each document. Even easier for your clients, they can choose items they wish to accept within the quote and accept on the spot. Everything can be sent to your client at once including terms and conditions, agency agreements and any disclosure statements.

So there you have it. Our top 5 productivity hacks that every agency needs to know and get on board with. By implementing a few awesome apps and platforms into your agency, you’ll save time, increase productivity and wonder what you ever did without them.

– Jane Morgan is the Director of End of Month Angels, a consultancy firm specialising in Trust Accounting. Jane knows the legislative requirements of running a successful Real Estate office through her 20 years industry experience. Don’t trust just anyone with your trust accounting. Book an appointment with an End of Month Angel today.